In today’s fast-paced wholesale environment, managing quotes efficiently can be the difference between winning or losing business. Clunky systems, manual entry, and disjointed data silos lead to errors, frustrated customers, and missed opportunities. That’s where our PIC ERP™ solution steps in — engineered for wholesale distribution and tailored to streamline quote-to-order workflows.
What is PIC ERP?
PIC ERP™ is a web-based, fully integrated ERP platform designed specifically for distributors, suppliers, and wholesalers. It combines Sales & Order Management, Warehouse Management (WMS), Accounting, Customer Portals, Routing, and more—all in one seamless system.
Why It Excels in Quote Management
- Dynamic Quotes & Sales Orders
With item matrix order entry, teams can quickly prepare quotes based on price tiers, historical customer pricing, and availability. Backorder visibility and real-time inventory reservation ensure quotes are accurate and reliable. - Tiered Pricing & Dynamic Pricing Automation
PIC ERP™ supports multiple price lists and negotiated rates by customer or region—eliminating manual price overrides. - Integrated Inventory Transparency
As quotes are drafted, the system shows real-time inventory levels, backorder dates, and suggested orders, enabling smarter decision-making. - Seamless Sales Order Conversion
One click turns quotes into confirmed orders. The system reserves stock, generates pick/pack operations, and advances workflows—no re-keying required. - Customer Self-Service Portal
Through the Online Service Center, customers can request quotes, place orders, check balances, and pay online—available 24/7—reducing Customer Service Representative burden by 30–50%.
End-to-End Quote-to-Cash Process
PIC ERP™ handles every step—from quote creation to invoicing—in a unified workflow:
| Phase | What PIC ERP™ Does |
| Quotes & Orders | Item matrix entry, pricing controls, inventory hold |
| Accounting | Auto-transfer to Accounts Receivable/Accounts Payable/General Ledger, real-time invoicing, integrated payment via Stripe, PayPal, Google Checkout, and more |
| Fulfillment | Barcode picking/packing, will‑call, shipping label, real-time delivery tracking |
| Analytics | Dashboards show quote conversion rates, top customers, fill rates, margins |
Proven ROI for Wholesalers
- Brands in paper, packaging, janitorial, and specialty distribution benefit from streamlined quoting and fulfillment processes.
- Case highlight: some clients reduced shipping errors by 95% and transitioned to 40% customer-entered orders. Warehouses went paperless, and staff productivity soared.
Key Features at a Glance
- Quotes & Sales Order Processing: matrix entry, inventory reservation, backorder alerts
- Customer Portal: quote/order placement, balance review, 24/7 access
- Integrated Payments: Stripe, PayPal, Google, etc., within the workflow
- REST API & EDI/XML: connects ERP with CRMs, ecommerce sites, EDI systems
- Real-Time Dashboards: quote-to-cash metrics, top prospects, outstanding quotes
Is PIC ERP™ Right for Your Wholesale Business?
Choose PIC ERP™ if you:
- Handle multiple price tiers, negotiated deals, or complex discount structures.
- Need fast and accurate quote conversion without retyping.
- Want better inventory visibility during quoting.
- Desire to automate approvals, routing, and billing in one system.
- Seek to decrease manual customer service volume via self-service tools.
Getting Started with PIC
PIC Business Systems has been delivering cloud-first ERP since 1998, serving distributors across North America. We stand out for building vertical-specific solutions—from paper and chemical to packaging, jan-san, and medical distribution.
Want to see how PIC ERP™ will work for you? Visit our Wholesale Distribution page, schedule a demo, or get an instant quote via our site.
Final Takeaway
Effective quote management in wholesale requires speed, accuracy, transparency, and integration. PIC Business Systems’ PIC ERP™ delivers all this in a single, web-based ERP tailored for distributors. By centralizing pricing, inventory, CRM, and fulfillment, it empowers your sales team to close deals faster and your operations team to execute flawlessly.Ready to revolutionize your quote management? Schedule a demo, and discover the difference: you can quote-to-cash with clarity and confidence.